HR Payroll Manager

Vacancies Ref: VAC-11253 Human Resources Malta

One of our exciting clients is seeking a Human Resources Payroll Manager (HRM) who is responsible for planning, directing and coordinating HR/Payroll administrative functions of the department. The HRPM is responsible for overseeing and managing employees to ensure outstanding service is given to clients and contribute to the department’s goals, objectives and systems.

The HRPM will manage a variety of HR/payroll-related areas to ensure compliance and minimise risk and liability. This includes identifying issues, staying up to date with laws and communicating those to both staff and stakeholders.


  • Working knowledge of payroll processing platform (ideally Shireburn)  and integration of it with the HR Information System.
  • Responsible for overseeing HR/Payroll administration and record keeping including compensation, taxes and other deductions/earnings into the HRIS.
  • Ensure accurate and timely processing of payroll updates including new hires, terminations, transfers, changes to pay, etc.
  • Ensure compliance with local payroll, wage & hour laws and best practices.
  • Facilitates audits by providing records and documentation as requested.
  • Overseeing the HR/Payroll Administrators to ensure the accuracy and timeliness of work.
  • Issuing of timely Monthly reporting
  • Assists in the evaluation of reports, decisions, and results of the department in relation to established goals. Recommends new approaches and policies to effect continual improvements in the efficiency of department and services performed, including payroll processing software/systems and procedures.
  • Assists in the development and implementation of personnel policies and procedures.
  • Assisting with employee issues – offering advice and explaining the law.
  • Partake in the interview process, train HR/Payroll staff on new duties and assign tasks or projects as necessary.
  • Answering employee questions, resolving employee problems, managing employee complaints, providing coaching and development and conducting performance evaluations.
  • Process payroll(s) as needed
  • Participate in webinars/seminars to maintain knowledge of HR/Payroll practices.
  • Responsible for onboarding of new payroll employees and stakeholders and periodic audits.
  • Maintain confidentiality of employees.
  • Perform other duties as assigned.

Skills and Qualifications:

  • Possesses comprehensive knowledge of Employment Law
  • Possesses extensive knowledge of full-cycle payroll function including preparation, balancing, auditing and payroll taxes.
  • Proficient knowledge of Reporting requirements and procedures
  • Effective and professional oral and written communication skills with clients and others.
  • Bilingual abilities are valued.
  • Excellent interpersonal and organizational skills.
  • Must be able to identify and resolve problems in a timely manner.
  • Must be able to gather and analyze information skillfully and with attention to detail.
  • Proficiency with basic Microsoft Office applications and HR Systems.
  • Ability to follow pre-established guidelines to perform a variety of functions.
  • Ability to follow professional appearance and dress code guidelines.
  • Associates or bachelor’s degree in a related area valued
  • Three years of related experience valued

Interested? Get in touch!

Stephanie Anastasi