Trusted Tips for Following Up on a Job Application

Learn how to navigate the post-application phase with confidence.

Applying for a job can be an exciting yet nerve-wracking experience. You submit your application, potentially sit for an interview, and then… silence. It’s not uncommon to find yourself waiting anxiously for a response, only to realise that the timeframe the employer stipulated has come and gone without a word.

Following up on a job application can feel daunting, but with the right approach, it can significantly enhance your chances of landing the position. By showcasing your continued interest and professionalism, you demonstrate your commitment to the role and leave a positive impression on the employer.

So, If you’re looking to inquire about your application status, fear not! This guide is here to help you follow up in a professional and effective manner.

General considerations before following-up

Before diving into the intricacies of following up, it’s essential to remember that no reply from an employer doesn’t necessarily mean rejection. While it’s natural to feel a sense of uncertainty or disappointment when you haven’t heard back, it’s crucial not to jump to conclusions.

Consider the complexities of the hiring process; HR personnel may be managing multiple tasks simultaneously, or unforeseen circumstances could have arisen, causing delays. Moreover, internal changes within the company, such as reorganisation or restructuring, might have shifted priorities temporarily.

So, rather than interpreting silence as a negative reflection on your candidacy, approach it with patience and understanding. In most cases, it’s merely a matter of oversight or circumstance, and a gentle follow-up can often provide clarity on your application status.

Should You Follow Up?

If you’re genuinely interested in the role, following up is not only acceptable but also advisable. It demonstrates your continued enthusiasm for the position, reaffirms your commitment to the opportunity, and underscores your proactive approach to professional communication. Moreover, following up can provide valuable insights into the status of your application and potentially expedite the decision-making process. As such, a well-timed follow-up serves as a gentle reminder to the employer that they owe you a response, prompting them to prioritise your application amidst their busy schedule.

Tips on How to Follow Up on Your Job Application:

Here are some key tips and etiquette to keep in mind when following up on your job application:

■ Consider Your Timing: Wait for an appropriate amount of time before following up. Typically, it’s best to wait a week or a few days after the promised timeframe for a reply. This allows the hiring team sufficient time to review applications and make initial decisions without feeling rushed.

■ Keep It Short and Polite: Craft a concise and courteous message that gets straight to the point. Remember to thank the employer for considering your application and express your continued interest in the position. Avoid lengthy explanations or unnecessary details that may overwhelm the recipient.

■ Reiterate Your Interest: Remind the employer of your enthusiasm for the role and the company. Mention specific aspects of the workplace or the position that resonated with you during the interview. This reaffirms your genuine interest in the opportunity and helps you stand out as a committed candidate.

■ Ask a Follow-Up Question: To justify your follow-up, consider posing a relevant question to the employer. For example, inquire about the timeline for decision-making or the next steps in the hiring process. This not only provides a reason for your communication but also demonstrates your proactive approach and eagerness to move forward in the process.

■ Mention Other Offers: If you have received an offer from another employer, you may gently mention it to create a sense of urgency. However, only do so if it’s true and relevant to the situation. This can convey that you are in demand and may prompt the employer to expedite their decision-making process.

Template Email for Following Up:

Feel free to use the following template email as the starting point for your follow-up. You can customise it by adding or removing information based on your application and the specific recruitment process of the employer. This template is designed to be concise and professional, allowing you to communicate effectively while showcasing your continued interest in the position.

[Subject: Follow-Up on Job Application for [Position Title]]

Dear [Hiring Manager’s Name],

I hope this email finds you well. I wanted to follow up on my recent job application for the [Position Title] at [Company Name].

I am still very interested in the opportunity to join your team and contribute to [specific aspect of the company or role discussed during the interview]. I enjoyed our conversation about [mention a topic discussed during the interview that stood out to you].

I understand that you’re likely busy with the hiring process, but I wanted to inquire about the status of my application and if there are any updates regarding the timeline for decision-making.

[IN CASE OF ADDITIONAL JOB OFFER]: Additionally, I wanted to express that I have received another job offer and, while I am eager about the possibility of joining your team, I would appreciate any insights you can provide to help me make a more informed decision.

Thank you once again for considering my application. I look forward to hearing from you soon.

Best regards,
[Your Name]

For more tips and advice on your job application process, be sure to check out our extensive guides and articles in our Candidates Resources.